Internal Collections

Internal Collections are saved and managed in the My Images & Files and can be used to create Dynamic Pages. For more information, see Dynamic Pages.

Internal Collections have the following limitations:

 Internal
Collection Number per Site100
Rows500
Fields (columns)50
Inner collection rows30
Inner collection fields10
Text field character limit2000
Collection name character limit50
Field name character limit50
Page item URL350 characters
Update dataSite/content library publish

Add Internal Collections

You can create dynamic pages with internal collections by adding one of the ready-to-use dynamic pages in the Pages panel that is automatically connected to an internal collection or by creating a new collection.

Use a ready-to-use dynamic page and internal collection

To use a ready-to-use dynamic page and internal collection:

  1. In the left panel, click Pages, and then click +New Page.
  2. In the Add a Dynamic Page section, click a page that is connected to an internal collection.
  3. Type a Page Name, and click +Add Page.
  4. Click Go to Collection to update the content in the internal collection.
  5. (Optional) Edit the collection.
  6. Note
    • Keep the field names as they are so they stay connected to the widgets.

    • The first column, labeled Item, is a mandatory field and each row must have a unique value. The column name is not editable and can not be reordered.

    • Use special characters with caution in the Item column as they can cause issues with dynamic pages or widgets connected to the collection.

  7. In the top tool bar, click Done.

For more information on adding pages, see Pages and Popups.

Create Internal Collections

To create a new internal collection:

  1. In the left panel, click Content, and then click Collections.
  2. Click +New Collection, and select Internal Collection.
Note
  • The first column, labeled Item, is a mandatory field and each row must have a unique value. The column name is not editable and can not be reordered.

  • Use special characters with caution in the Item column as they can cause issues with dynamic pages or widgets connected to the collection.

The new internal collection displays in the collection panel. The next step is to create or convert a dynamic page to connect your collection. For more information, see Create Dynamic Pages.

Note

The content of internal collections will be available on the live site when the site is published or republished.

Duplicate a Collection

To duplicate a collection:

  1. In the left panel, click Content, and then click Collections.

  2. Click the three horizontal dots() for the collection you would like to duplicate.

  3. Click Duplicate Collection.

  4. Click on the copied collection to open and edit it.

Edit Internal Collections in the My Images & Files

The following are available actions and options:

  • To rename the collection, click the collection name and type a new name.
  • Click + Add Row at the top or the plus (+) icon located below the last row to add a row (in the Item column, enter what you would like the item's URL to be).
  • To add more fields, click the Add New Field () icon on the right side of the table.
  • Add items to the collection by typing an item (the page item URL in Dynamic pages), and any associated fields. Double-click in the field to add information. To add more fields, click the Add New Field () icon on the right side of the table.
  • To rename the collection, click the collection name and type a new name.
  • Double-click in a field to add information.
  • Click the eye icon to hide the row, this will make it inaccessible from any dynamic pages or widgets connected to the collection.
  • To reorder the columns, click-and-drag the desired column to the right or left.
  • To edit the content of a full row, point to the row and click the arrows () to open the row in a separate dialog. Alternatively, right-click the row, and then select Edit Row.
  • To edit the field types, click the arrow next to the field, and select Edit Field.
  • Click the check box to:
    • Set visibility. Hide or show selected elements (same action as clicking the eye icon to hide the row).
    • Duplicate. Duplicate the selected rows.
    • Delete. Delete the selected rows.
Note
  • The first column, labeled Item, is a mandatory field and each row must have a unique value. The column name is not editable and can not be reordered.

  • Use special characters with caution in the Item column as they can cause issues with dynamic pages or widgets connected to the collection.

Edit Internal Collection Row from a Dynamic Page

To edit a row in an internal collection from a dynamic page:

  1. Open the Dynamic Page to edit the page in Dynamic Mode.
  2. In the top toolbar, click the Edit Row () button.
  3. Edit any fields and at the top of the page, click Done.
Note

Edits made to internal collections will be available on the live site when the site is published or republished.

Supported Fields

Field TypeExample
Rich Text

Welcome to my dentist office

Note

HTML tags and elements are incorporated into the text entered in the field, even if it's plain text, for it to render on the website. This contributes to the field character limit, with URLs and text customization, such as color changes, styles, and multiple paragraphs, being the primary contributors.

Plain Textwelcome to my office
Number

10,000

Note

Must only contain numbers, and periods (for decimals).

Image

Select an image.

Link

https://goo.gl/maps/F81HPm4CBTQSTsJ5A

Business Hours

Select business hours.

Location

Enter a location.

Video

https://www.youtube.com/watch?v=8EsYwAKxAFU

Note

Vimeo, YouTube, and Dailymotion videos are supported.

Email

email@email.com

Phone

123456789

Image collection 
Social account
Note

Use the built in editor for social accounts.

Date & Time

The default structure is YYYY-MM-DD HH:mm:SS, which displays as 2021-10-06 16:12:00.

You must select both date and time for this field, but you can use data formatting to decide how it is displayed. For a complete list of date and time formats and how they display, see Class DateTimeFormatter.

Note

This field can be used for sorting when using the filters or sort functionality in the Connected Data pop-up.

 

Multi Select

After defining the field as Multi Select, click Options to add options. Each row in the collection can be assigned one or more of the options you created.

Note

This field can be used to filter the displayed collection in widgets, such as photo gallery, list, accordion, and custom widgets that connect to collections.

Convert Collection Fields

You can convert field types between the following fields (even if the fields already contain data): plain text, rich text, and number.

Note
  • Converting from rich text to plain text removes all markup from the field.
  • Converting from rich text or plain text to number fields is possible if the data in the field only contains numbers.

To convert collection field types:

  1. In the side panel of the editor, click Content, and then click Collections.
  2. Open the collection containing the field you want to convert.
  3. Click the name of the field you want to convert, and click Edit Field.
  4. Select a new field type from the drop-down list.
  5. Click Convert.
    To undo the change, click the field name, and then click Revert Field Change.

Export Internal Collection to CSV

To export an internal collection to CSV:

  1. In the side panel, click Content.

  2. Click Collections.

  3. Click the three horizontal dot icon () next to the desired internal collection.

  4. Select Export to CSV.